On The Day Coordinator
So what does an On the day coordinator do?
A wedding day coordinator will jump into the process a few weeks to a month or so prior the big day, usually to help those couples who are planning the wedding themselves.
A day of wedding coordinator will be logistically focused and available to you to get everything organized as you lead up to the day of the wedding.
They are there to take over on the day of the wedding to ensure that all details that are planned, are executed.
A day of coordinator is essential for any couple who wants to do most of the planning themselves, but when their wedding day arrives, they need a professional to execute all of their hard work and planning.
You should be able to enjoy yourself at the wedding and not worry about anything!
My main goal is to ensure that our clients feel like actual guests at their own wedding!
Your Wedding day Ninja
I take the wedding you have spent the last year or so diligently planning come to life and without a hitch!
Package includes the following services
I want to get to know you, your wedding vision
and expectations of me.
4 - 6 weeks before
I meet with you to finalise all details and develop a comprehensive timeline of the day to be shared with you, your family, the venue and your suppliers.
1-2 weeks before
Review all your vendor contracts as needed to understand exactly what will be arriving day of.
Venue walk-through to go over details of the wedding day.
Unlimited contact via email from the time of contract. Any phone and video chats need to be pre-scheduled ~ But I am always here for you!
Email check-ins to ensure discussed details are going as planned.
Timeline creation and run of show of wedding day details and distributed to vendors. – I keep everyone in check!
Vendor management – I will coordinate with all contracted wedding vendors listed on your vendor form and confirm their arrival times, get insurance info, meal counts, confirm services booked and any other important details, at least 1 week or more prior to the wedding.
On The Day
Complete wedding management and day-of execution for up to 12hrs.
Greet wedding vendors and be point of contact the day of your wedding ~ this way no one is bothering you will questions or concerns!
Distribute bouquets & pins corsages to bridal party, attendants & family members.
Cue Best Man, Maid of Honor, Parents and honored guests when they are about to give toasts.
Assist with bridal party and family for photographs ~ things could get crazy and they may need some guidance, we will be there to help if needed.
Set-up and styling of all wedding elements ~ this is key to having your vision come to life! (favors, guest books, table numbers, photo booth props, DIY elements, etc.)*
Direct ushers and helpers with seating and program distribution.
Distribute final payments & gratuities as needed to vendors ~ you won’t have time to do this as you will be too busy having the best day of your life!
Retrieve wedding gifts / cards
Arrange for ALL your personal items are packed up and given to a designated family member, room, and/or vehicle.